INSTRUCTIONS FOR COMPLETING THE FALL SURVEY ENROLLMENT REPORT
Fall Survey Data
Collection
Once you have clicked on FS and are in the Welcome Page, you must click ENTER to gain access to the login screen. You will need to contact your web user administrator for your user name and password.
MAIN MENU: Your county and district will show on this page.
1. Coordinator (Modify Contact Information). Click on the Coordinator Contact button to review the information correct the contact information for your school, if necessary.
2.
Please note: because many classified students do not
spend 100 percent of the day in either self-contained or regular classroom
settings, the percentages of time are included in the headings to assist you in
making a determination based on where the student spends the majority of class
time. The second category corresponds to
what used to be covered by the term mainstreamed and is reported by grade level. The third category corresponds to self-contained
programs and is reported by grade level. The fourth category includes the
subgroup of students reported by program type.
a.
Full-time
Enrollment
1. Regular Students with no IEP’s
2. IEP Students (40% or more of the day in the Presence of General Ed Students by Grade Level)
3. IEP Students (39% or Less in the Presence of General Ed Students by Grade Level)
4. Sub-groups of number 3 (39% or Less in the
Presence of General
Ed Students by Program Type.)
b.
Shared-time Enrollment
1. Regular Students with no IEP’s
2. IEP Students (40% or more of the day in the Presence of General Ed Students by Grade Level)
3. IEP Students (39% or Less in the Presence of General Ed Students by Grade Level)
4. Sub-groups of number 3 (39% or Less in the
Presence of General Ed Students by Program Type.)
c.
Sub-group
Enrollment
1. Total Number of LEP Students. By Grade
2. Total Number of Migrant Students. By Grade
3. Total Number of Homeless Students. By Grade
d.
Lunch
Program
1. Total Number of Students Eligible for Free Meals and/or Milk. Enter the number of eligible students based on the Income Eligibility Guidelines. By Grade
2. Total Number of Students Eligible for Reduced Price Meals. Enter the number of eligible students based on the Income Eligibility Guidelines. By Grade
e. Print a report to check your data for accuracy and provide a record.
f. Finalize (Finalize your data).
When finalizing your data you will receive either an error page or a log-out page. If you receive the error page, you have errors in your data and you must correct them. Unless you correct the data, you will not be able to transmit. If you had to correct data, you must finalize the data.
When all data is correct you have
the option to print a District Report and /or School Reports. The District
Report will have a total by Grade, Race and Sex for all your schools
combined. The School Report will have
to be printed for each school and this would have all your school data that was
inputted.
g. Exit (this will take you back to the Homeroom Page).
This information will be reported on the 2009-10 School Report Card.
When all information has been finalized for the district, you must also print the TRANSMITTAL FORM (accessible from the WELCOME page). Complete this form, including certification by the Chief School Administrator and the Special Education Coordinator. Return the form to NJ DOE by faxing it to FSV at (609) 984-6756.
Contact Information. Questions regarding any of these procedures
or any of the data fields appearing on the 2009-10 Fall
Survey Report may be directed to the Fall Survey/School Report Card
office in the Division of the Deputy Commissioner by te
The transmittal letter produced by the software once the data has been successfully edited for transmission should be mailed to:
New Jersey State Department of Education
Fall Survey Transmittal
Office of Public Information
Attn: Fall Survey