EVVRS Problem/Solution Table

The Problem/Solution table, which follows, can help you determine how to make the specific changes you require.


F

Three Ways to Make Changes

1. Make a different selection from a dropdown menu.

2. Highlight and delete incorrect text and type new text.

3. Click checkmarks to deselect inaccurate items; click empty checkboxes to select accurate items.

 

Problem/Solution Table

Problem

Solution

1. How do I modify the description of the incident?

Click on the Incident Number hyperlink to jump to the Incident Information page for the report you wish to modify. The information that displays corresponds to information you entered on the VV-SA Incident Information page or the Other Incident—Students with Disabilities page. Consult the Incident Header Table, Incident Detail Table: Violence, Incident Detail Table: Vandalism, Incident Detail Table: Substance Abuse, Incident Detail Table: Weapons (Bomb Offense, Firearm Offense, and Other Weapon Offense), presented in Chapter 2, to determine what information to enter in each field.

F

If the report you wish to modify is an “Other—Spec. Ed.” incident, consult the Incident Header Table to modify only information that displays in the Incident Header portion of the Incident Information page. If you attempt to enter information in the Violence, Vandalism, Substance Abuse, or Weapons Incident Detail portions of the Incident Information page, the message “Only general information (top of page) may be checked” will display at the top of the screen after you click Update.

F

If information the district reported in connection with an Other—Spec. Ed. incident is incorrect, email the EVVRS (EVVRS@doe.state.nj.us) requesting that the Other—Spec. Ed. incident report be deleted from the system; be sure to include the incident number. Then, report the incident correctly.

2. How do I reclassify an Other—Spec. Ed. incident as a VV-SA incident?

You cannot reclassify an Other—Spec. Ed. incident as a VV-SA incident. If the district incorrectly entered a VV-SA incident as an Other—Spec. Ed. incident, email the EVVRS (EVVRS@doe.state.nj.us) requesting that the Other—Spec. Ed. incident report be deleted from the system; be sure to include the incident number. Then, report the incident correctly.

3. How do I reclassify a VV-SA incident as an Other—Spec. Ed. incident?

Click on the Incident Number hyperlink to jump to the Incident Information page for the report you wish to reclassify. Click any checkmarks that display in the Violence Incident, Vandalism Incident, Substance Abuse Incident, and Weapons Incident fields to deselect them. Scroll to the bottom of the Incident Information page and click the checkbox to the left of the words “Suspension or removal for an incident not involving violence, vandalism, weapons, or substance abuse” to select it. Consult the Incident Header Table, presented in Chapter 2, to determine what information to enter to enter on this page.

4. How do I change the name of the school at which the incident occurred?

You cannot change the name of the school entered in connection with an incident. Email the EVVRS (EVVRS@doe.state.nj.us) to delete the incident report; be sure to include the incident number. Then, report the incident correctly.

Problem/Solution Table, continues ...


 

Problem/Solution Table, continued

Problem

Solution

5. How do I delete an offender from an incident report?

Locate the row of the search result table that pertains to both the particular incident and the offender you wish to delete. Click on the Offender Type hyperlink in that row to jump to the Offender Information page of that report. Scroll to the bottom of the page and click the Delete button. An alert will display, asking, “Do you want to delete this offender?” By clicking Yes, you sever the link between this incident and the data on the Offender information page.

6. How do I delete a victim from an incident report?

Locate the row of the search result table that pertains to both the particular incident and the victim you wish to delete. Click on the Victim Type hyperlink in that row to jump to the Victim Information page of that report, where you can delete the victim from the report. Scroll to the bottom of the page and click the Delete button. An alert will display, asking, “Do you want to delete this victim?” By clicking Yes, you sever the link between this incident and the data on the Victim information page.

7. How do I add a victim or offender to an incident report?

Locate the rows of the search result table that pertain to the incident to which you wish to add an offender or victim. Click on the Incident Number hyperlink in any of those rows to jump to the Incident Information page of that report. Scroll to the bottom of the Incident Information page and click the Add Offender or Victim button to display the People Involved in Incident page. See the procedures for Entering Offender Information and Entering Victim Information, presented in Chapter 2, to determine how to proceed.

8. How do I change the Student ID number of an Offender or Victim?

You cannot change the Student ID number of an offender or victim. Instead, you must delete the offender or victim from the incident report (see Problem 5 or 6, above), then use the Add Offender or Victim button to re-enter the offender or victim information correctly (see Problem 7, above).

If another student’s name appears with the number that you want to assign to a new student offender or victim, then assign a different number to the new student offender or victim, such as by adding a letter to the initial Student ID number.

9. How do I change the Offender or Victim type?

You cannot change the Offender or Victim type. Instead, you must delete the offender or victim from the incident report (see Problem 5 or 6, above), then use the Add Offender or Victim button to re-enter the offender or victim information correctly (see Problem 7, above).

10. How do I delete an entire incident report?

You cannot delete an incident report using the Data Modification function. To delete an incident report in its entirety, submit an email to the EVVRS (EVVRS@doe.state.nj.us) requesting the deletion. Be sure to include the incident number.

11. How do I modify information about an offender?

Locate the row of the search result table that pertains to both the particular incident and the offender whose report you wish to modify. Click on the Offender Type hyperlink in that row to jump to the Offender Information page of that report. Consult the Offender Information: All Students and Offender Information: In-District Students Only tables to determine what to enter in these fields.

12. How do I modify information about a victim?

You cannot modify information about the victim; however, you can modify information about the victim’s USCO status as a “victim of a violent criminal offense” (see Appendix C).

If the district entered victim information incorrectly, you can delete the victim from the Victim Information page (see Problem 6, above), then use the Add Victim button to enter the information correctly (see Problem 7, above).

13. How do I edit the name, gender, race, or disability of a student?

Locate the row of the search result table that pertains to both the particular incident and the student whose information you wish to modify. Click on the Student ID hyperlink in that row to jump to the Student Information page of that report. Consult the New Student Offender or Victim Information table to determine what to enter in these fields.