September 4, 2009

EVVRS Report Forms Reposted

Hello EVVRS Account User:

• The Violence, Vandalism and Substance Abuse (VV-SA) Incident Report Form has been reposted. The version originally posted last week did not group the categories of American Indian and Pacific Islander correctly. Additionally, three location options were missing. Both errors have been corrected in the revised version posted today.
• A new Suspension Form has also been posted. It is used when reporting the suspension (in-school or out-of-school) of students with disabilities for reasons other than violence, vandalism or substance abuse. Do not use the Suspension Form when a student with disabilities is suspended for reasons related to violence, for fighting for example; instead use the VV-SA Form.
• We are working with our Applications Development Unit to determine a schedule for release of the 2009-10 EVVRS software application. We will inform you as soon as we have a projected deployment date. Thank you for your patience.

E-mail us with any questions.

EVVRS Tech Support

evvrs@doe.state.nj.us

August 25, 2009

The EVVRS will close for 2008-09 on August 26

Hello EVVRS Account User:

• As of Wednesday, August 26, 2009, you will no longer be able to enter or modify any data you have entered for the 2008-09 school year. You will, however, still have access to EVVRS Reports.
• Please review your system information through User Maintenance; add a telephone extension if applicable.
• Ask your Web User Administrator to delete any EVVRS user accounts that have become inactive.

Additional Change to the System for the 2009-10 School Year

• Ethnicity and Race. There are now two separate fields to designate ethnicity and race; they are required fields that replace the one field that captured both. See the Incident Report form on the Welcome page for the reporting categories. Make sure you answer both.

REMINDER: The EVVRS will not be open for data entry until March of 2010 due to the significant number of changes and a switch in servers used to support the system. We will keep you apprised of progress.

E-mail us with any questions.

EVVRS Tech Support

evvrs@doe.state.nj.us

August 21, 2009

2009-10 EVVRS Incident Report From Posted to Welcome Page

Hello EVVRS Account User:

Note: You will need Adobe Acrobat Reader 9 to view and print the 2009-10 VV-SA Incident Report Form. Click on Download Acrobat Reader under Tools on the EVVRS Welcome Screen to update.

Summary of Changes to the System for 2009-10

1. The two violence categories, simple assault and aggravated assault, have been replaced by one category, assault. Severity of the assault is reflected in the extent of injury, if incurred.
2. Bodily injury has been replaced by minor injury. Serious bodily injury is now a subtype of major injury. Serious bodily injury applies only to an injury caused by a student with disabilities. See the VV-SA Incident Report Form for definitions.
3. Other weapons offense, (i.e., possession, assault or sale) has been dropped as a category and replaced by check boxes for each weapon type indicating either possession OR used in offense (such as an assault, fight, or robbery).
4. Substance use not confirmed has been dropped; use confirmed, possession and sale/distribution remain as substance offenses.
5. Fire alarm offense has been added.
6. Since expulsion indicates permanent removal from the district, days suspended or removed is not indicated for expulsion. The expulsion category cannot be used for students with disabilities.
7. Multiple disciplinary actions taken, e.g., in-school and out-of-school suspension, may be selected; there is no longer a need to leave and return to the Offender Information Page to enter an additional action taken.
8. Program/services provided upon disciplinary action has been separated into two categories: program/services provided and location of program/services. Multiple selections within each category may be made.
9. The Student Identification Number (SID) used in NJSMART has been added to the Student Information page. The student ID used for the EVVRS remains at the district’s choosing.

A memo regarding these changes and the fields on the Offender Information Page will be sent shortly to all chief school administrators (superintendent of schools) and Charter School Lead Persons. The EVVRS will not be open for data entry until March of 2010 due to the significant number of changes and a switch in servers used to support the system. We will keep you apprised of progress.

E-mail us with any questions.

EVVRS Tech Support

evvrs@doe.state.nj.us

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