New! Welcome, Returning EVVRS User!
What Has Changed Since You Last Used the System?
The EVVRS was significantly updated for the 2007-2008 school year. All system documents were revised accordingly. Among other changes, definitions of many EVVRS reporting categories – which you may have committed to memory – have been revised and must therefore be revisited.
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New System Documents All current EVVRS user
documents are available from the EVVRS Welcome page: http://homeroom.state.nj.us/index.htm |
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Discard Previous System Documents & Reporting Forms The latest revision of the
EVVRS User Manual reflects
significant system changes. Please discard all earlier versions of the
manual. Prior versions of the manual are no longer valid. The “EVVRS Violence,
Vandalism and Substance Abuse Incident
Report Form” and the “EVVRS Report of Suspensions/Removals of Students With Disabilities for Reasons
Other Than Violence, Vandalism, and Substance Abuse Form” have also been
updated. Please discard earlier versions of these forms, as they are no
longer valid. |
Update Local Reporting
Forms If you use locally created forms to capture initial data about EVVRS
incidents, review them to make sure they contain all of the information
requested on the new EVVRS forms, as per N.J.A.C. 6A:16-5.3(a)1. |
System Requirements
To access the EVVRS, you need:
• a computer with Internet access
• an Internet browser, such as
Microsoft Internet Explorer® or Netscape®
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Attention Microsoft Internet
Explorer and Netscape Users To enter data efficiently
and to download system documents: • Internet
Explorer – You will need version 5.0 or higher (Macintosh users: Do not
use versions 4.01 or 4.5 of Internet
Explorer). • Netscape
– You will need version 4.7 or higher. You can download either
one of these browsers from the Internet
by clicking on the Download Current
Browsers hyperlink on the Welcome page. Allow at least one-half hour to
download either of these browsers onto your computer. If you need assistance,
contact your school district’s Web User Administrator. |
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Browser Compatibility Other browsers with
equivalent versions also work with the EVVRS. To ensure that the browser you
are using to access the EVVRS is capable of processing the encryption
software that the NJDOE uses to secure the system, make sure the version of
the browser that is installed on your computer is the most recent one that is
available. |
To read and print downloaded support documents, you also need:
• Microsoft
Word – The EVVRS User Manual,
EVVRS FAQs, Notices to EVVRS Users, the “EVVRS Report of Suspensions/Removals
of Students With Disabilities for
Reasons Other Than Violence, Vandalism, and Substance Abuse Form,” and other
EVVRS documents are formatted as Microsoft Word documents for downloading and
printing.
• Microsoft
PowerPoint® – The most recent EVVRS training presentation is
available to users on the Welcome page as a PowerPoint slide overview.
• Adobe Acrobat™ Reader – The paper version of the “EVVRS Violence, Vandalism, and Substance Abuse Incident Report Form” is available on the Welcome page as a PDF document.
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You can download the
latest version of Adobe Acrobat Reader from the Internet by clicking on the Download Acrobat Reader hyperlink on the Welcome page. |
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Data Security The EVVRS database is
protected by a firewall and the highest level of encryption technology
available. Data-entry access is limited to registered users. The system encrypts
the data that are entered so that they may be transmitted securely from N.J.
schools to the NJDOE. |
Training for Returning EVVRS Users
NJDOE-Provided Training
From time to time, the NJDOE holds training sessions for new EVVRS users. Notices of training opportunities are emailed to all registered EVVRS users, but sessions fill fast. Users who are unable to attend the training may download a PowerPoint presentation of the most recent NJDOE training session using the EVVRS Training Presentation link provided on the Welcome Page.
In-District Training
Every year, the district superintendent – or the lead person in the case of charter schools – is required to provide staff training in the use of the EVVRS (N.J.A.C. 6A:16-5.3[e]3).
Individual users may also take the steps that follow to familiarize themselves with recent changes to the EVVRS.
Before Logging On to the EVVRS
1. View the EVVRS training video, “Using the EVVRS.”
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A new EVVRS training
video, “Using the EVVRS,” was mailed to all school districts, charter schools, and private
schools for the disabled in DVD format in November 2007. Districts may make
as many copies of the DVD as needed to provide training to EVVRS users, to
educate staff about reporting responsibilities, and to inform the public about
what the school is doing to ensure school safety. |
2. Download and print a copy of the latest EVVRS User Manual from the EVVRS Welcome page.
3. Review the new and revised Preface sections of the EVVRS User Manual.
4. Review the EVVRS Data Entry Overview, the EVVRS VV-SA Incident Definitions, and the EVVRS Incident Scenarios, all of which have been significantly revised and are provided in Chapter 2 of the EVVRS User Manual.
5. Download and review the latest EVVRS Training Presentation, provided as a PowerPoint presentation on the EVVRS Welcome page.
6. Download, print, and review the latest EVVRS data entry forms from the EVVRS Welcome page.
7. Discuss the changes in the system with another staff member who is familiar with the EVVRS.
While Logged On to the EVVRS
1. Review Chapter 1: Getting Started, Chapter 2: Reporting New EVVRS Incidents, and Chapter 4: User Maintenance of the EVVRS User Manual while simultaneously exploring the relevant portions of the system.
2. Download and print the revised EVVRS FAQ document from the Welcome page, review how it is organized, and refer to it as needed.
3. Review Chapter 3: Editing EVVRS Reports and Chapter 5: EVVRS Reports of the EVVRS User Manual while simultaneously exploring the relevant portions of the system.